QBO Audit Analyzer - Privacy Policy

Effective Date: January 1, 2025

Last Updated: January 1, 2025

1. Introduction

This Privacy Policy describes how QBO Audit Analyzer ("Application," "we," "our," or "us") collects, uses, and protects your information when you use our local web application that integrates with QuickBooks Online ("QBO").

We are committed to protecting your privacy and ensuring the security of your financial data. This Application is designed to process your data locally on your machine, providing maximum privacy and security.

2. Information We Collect

2.1 Information You Provide

We may collect the following information when you use the Application:

  • Audit Log Data: CSV files containing your QBO audit log information
  • Authentication Information: OAuth 2.0 tokens for QBO integration
  • User Preferences: Date ranges and filter settings you configure
  • Contact Information: If you choose to provide feedback or support requests

2.2 Information Collected Automatically

The Application may automatically collect:

  • Usage Data: How you interact with the Application features
  • Error Logs: Technical information for troubleshooting
  • Performance Metrics: Application response times and functionality

2.3 Information from Third Parties

We may receive information from:

  • QuickBooks Online: Transaction details and company information via API
  • OAuth Providers: Authentication status and token information

3. How We Use Your Information

We use the collected information for the following purposes:

3.1 Primary Application Functions

  • Process and analyze your QBO audit log data
  • Filter transactions based on your specified criteria
  • Retrieve detailed transaction information from QBO
  • Generate comprehensive audit reports
  • Export data in CSV format for your use

3.2 Application Improvement

  • Enhance application functionality and user experience
  • Fix bugs and technical issues
  • Optimize performance and reliability
  • Develop new features based on usage patterns

3.3 Communication and Support

  • Respond to your questions and support requests
  • Provide technical assistance
  • Send important updates about the Application
  • Notify you of security or privacy-related changes

4. Data Processing and Storage

4.1 Local Processing

Important: The Application processes all your data locally on your machine. This means:

  • Your financial data never leaves your computer
  • No data is stored on our servers
  • All processing happens in your local environment
  • You maintain complete control over your data

4.2 Data Retention

Your data is handled as follows:

  • During Use: Data is temporarily stored in memory while the Application is running
  • After Closing: All data is automatically cleared from memory
    • No Permanent Storage: We do not permanently store any of your financial information
  • OAuth Tokens: Authentication tokens are stored locally and automatically refreshed as needed

4.3 Data Security

We implement the following security measures:

  • Local data processing to prevent unauthorized access
  • Secure OAuth 2.0 authentication with QBO
  • Encrypted communication with QBO APIs
  • No transmission of sensitive data to external servers

5. Information Sharing and Disclosure

5.1 We Do Not Sell Your Data

We will never sell, rent, or trade your personal or financial information to third parties.

5.2 Limited Sharing

We may share your information only in the following limited circumstances:

  • With Your Consent: When you explicitly authorize us to do so
  • Service Providers: With trusted third-party services that help us operate the Application (e.g., hosting, analytics)
  • Legal Requirements: When required by law or to protect our rights and safety
  • Business Transfers: In connection with a merger, acquisition, or sale of assets

5.3 QBO Integration

When you use the Application with QuickBooks Online:

  • We access only the QBO data you authorize
  • Data is retrieved using secure OAuth 2.0 authentication
  • We do not share your QBO data with third parties
  • Your QBO account credentials are never stored by us

6. Your Rights and Choices

6.1 Access and Control

You have the right to:

  • Access the personal information we have about you
  • Correct inaccurate or incomplete information
  • Request deletion of your personal information
  • Object to certain processing of your information
  • Withdraw consent for data processing

6.2 Data Portability

You can:

  • Export your processed data in CSV format
  • Download your audit analysis reports
  • Transfer your data to other applications
  • Maintain control over your financial information

6.3 Opt-Out Options

You can:

  • Disable OAuth authentication with QBO at any time
  • Clear all locally stored data by closing the Application
  • Choose not to provide certain information
  • Limit the scope of QBO data access

7. Data Security

7.1 Security Measures

We implement comprehensive security measures to protect your information:

  • Local Processing: All data processing occurs on your machine
  • Encrypted Communication: Secure HTTPS connections with QBO APIs
  • OAuth 2.0: Industry-standard authentication protocol
  • No Server Storage: Your data never reaches our servers
  • Automatic Cleanup: Data is automatically cleared when not in use

7.2 Data Breach Response

In the unlikely event of a data breach:

  • We will notify you within 72 hours of discovery
  • We will provide detailed information about what was compromised
  • We will take immediate steps to secure your information
  • We will cooperate with law enforcement if necessary

8. Children's Privacy

The Application is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

9. International Data Transfers

Since the Application processes all data locally on your machine, no international data transfers occur. However, when you connect to QuickBooks Online, your data may be processed in accordance with Intuit's privacy policy and data handling practices.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

  • Posting the updated policy on the Application
  • Sending you an email notification
  • Displaying a prominent notice within the Application

Your continued use of the Application after any changes constitutes acceptance of the updated Privacy Policy.

11. Third-Party Services

11.1 QuickBooks Online

Our Application integrates with QuickBooks Online. Please review Intuit's Privacy Policy to understand how they handle your data: https://www.intuit.com/privacy/

11.2 Other Third-Party Services

We may use third-party services for:

  • Application analytics and performance monitoring
  • Error tracking and debugging
  • User support and communication

These services have their own privacy policies, which we encourage you to review.

12. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

  • Right to know what personal information is collected and how it's used
  • Right to delete personal information
  • Right to opt-out of the sale of personal information
  • Right to non-discrimination for exercising your privacy rights

13. European Privacy Rights (GDPR)

If you are located in the European Economic Area (EEA), you have additional rights under the General Data Protection Regulation (GDPR):

  • Right to access, rectification, and erasure of personal data
  • Right to restrict processing and data portability
  • Right to object to processing
  • Right to withdraw consent
  • Right to lodge a complaint with supervisory authorities

14. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

Email: privacy@sentys.com
Website: https://sentys.com

15. Complaints and Disputes

If you have concerns about our privacy practices:

  1. Contact us directly to resolve the issue
  2. If unresolved, you may file a complaint with relevant authorities
  3. For EU residents, you may contact your local data protection authority
  4. For California residents, you may contact the California Attorney General